I conducted meetings with the people that I would be interviewing so that they would be prepared beforehand and would have a rough idea of what would be happening during filming.
As I was unable to meet with PC Hawkett, I e-mailed him the questions that I was going to ask to see if he thought they were good questions. We also arranged what type of police uniform he would be wearing. However, as I needed him in an office setting he came in that as there was no need for him to come in full body armour for the shoot. We also e-mailed so that we could agree on a time and date for the interview. I could only set this date once I had gone to the office at school and asked for dates when the meeting room was available to use.
I also had a meeting with the graffiti artist. Although it was not as formal as it was with PC Hawkett, it still included coming up with plans, such as where we would film, what date and for how long. The graffiti artist and I had agreed on a time and date, however as other subject work came up, we had to reschedule on many occasions. This also meant that we ended up scheduling that both us and the room were both free on Tuesday mornings so we would film then, which meant we filmed cutaways of him spray painting and his interview across different days.
Lastly, I asked the art teacher, Ms Kench, when she was free. This involved me meeting with her one break time at looking at her schedule and mine to work out dates that we both had time to film. One we had done this we then looked at whether the room was free on these particular dates and came up with a date that we could film on where the room was free long enough for me to gain enough footage.
I also had a short meeting with the sound woman and extra camera woman that would be helping me film my documentary to ask if they were free on dates that I had set out to film my interviews or cutaways.